Terms and conditions of hire:
The term ‘Hirer’ means the person making the booking. Vintage Adventure Tours reserves the right to amend or alter these terms and conditions at anytime without prior notice.
What the hire includes:
The price paid by the hirer reflects the distance, the number of stops and the time needed to complete the journey requested. The total price payable will be quoted on the information that you have provided. We will make every effort to accommodate any changes to a booking if necessary ( i.e. change of venue or route) however should this entail extra mileage or time it may incur an additional charge.
The hirer is responsible for ensuring that all information in correspondence is correct regarding dates, times addresses etc.
Refreshments are not included.
The passengers are advised that the vehicle is open sided and the roof can be lowered at the passengers request. Passengers are responsible for wearing appropriate clothing that will provide suitable weather protection. Note that the car is not fitted with a heater (rugs are provided) and hats can blow off particularly with the roof down. We may stop along the way for a short walk along public footpaths so appropriate footwear may be necessary.
Provision of cars by Vintage Adventure Tours
Whilst Vintage Adventure Tours maintains its vehicle to the highest standard and makes every effort to supply the car as booked, we are unable to accept liability for cancellation due to the unforeseen breakdown of the car. In the unlikely event that we are unable to supply the car due to circumstances beyond our control we shall refund the amount already paid by the hirer. We will not be responsible or liable for any arising consequential losses.
Bookings will be accepted on receipt of a deposit equal to 20% of the total cost of hire and regarded as confirmed upon receipt of funds clearing. Bookings are accepted on the basis that the hirer accepts these conditions unconditionally without amendment. Payment of deposit signifies acceptance. Only in exceptional circumstances and at the company’s discretion is the deposit refundable.
Payment of balance
The balance is payable 7 days prior to the event otherwise no service will be provided. If a booking is made within 7 days of the event, the full amount is payable at the time of booking.
For your protection cancellations are only accepted in writing and are subject to the following conditions:
Vintage Adventure Tours reserve the right to cancel any tour or event in exceptional weather conditions. We will not generally cancel due to rain, mist or fog. In the unlikely event of cancellation by Vintage Adventure Tours a full refund or alternative date will be offered.
Vintage Adventure Tours will always endeavour to arrive at the first collection point in good time but we cannot guarantee this if there are circumstances beyond our control for example traffic problems or adverse weather conditions. If we are going to be late we will inform you as soon as possible and give you a revised estimated arrival time.
Responsibility for belongings
Whilst our car is cleaned to the highest standard, Vintage Adventure Tours shall not be responsible to the hirer, guests or any other person in the party who travels in the car if there is damage to their clothing or belongings from grease and oil on the door catches or hinges or dirt on the exterior of the car. All personal belongings will be the responsibility of the hirer and/ or passengers. Vintage Adventure Tours shall not be responsible or liable for any loss or damage to such property.
The vehicle is fully insured for up to four passengers but due to its age it is not fitted with seatbelts. Children under the age of 16 years must travel with a responsible adult in the rear seat.
Right to refuse admission to car
The hirer is responsible for the conduct of all passengers. The driver will decline to transport passengers or luggage if, in his opinion, the car is overloaded, or if the hirer or any passenger is disorderly or unfit to travel. In such circumstances the driver has the right to terminate the booking. In this event no refund of monies will be given. No responsibility or liability will be accepted for restrictions relating to car access at any location.
Damage to car
Hirers are liable for any damage to our cars howsoever caused by either themselves or any other member of their party. Eating, drinking and smoking are not permitted in the vehicle. If the hirer, guests or any other person in the party causes damage to the car then the hirer will be liable in full for the cost of repairs or cleaning and will pay Vintage Adventure Tours such costs within 7 days of our invoice in this respect.
Use of photographs
Vintage Adventure Tours may take photographs of your event and may use them for marketing purposes. If you do not wish your photographs to be used please advise us at the time of booking.
What we collect
We may collect the following information:
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please contact us.If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
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